CITY OF ROELAND PARK, KANSAS
COMMUNITY CENTER PHASE I IMPROVEMENTS
NOTICE TO BIDDERS
Sealed bids for the Community Center Phase I Improvements Project will be received by the City of Roeland Park, at the office of the City Clerk, City Hall, 4600 W. 51st Street, Roeland Park, Kansas 66205, until 2:00 p.m. local time on October 6, 2022. At the time all sealed bids will be transferred to the City Council Chamber, City Hall, where they will be publicly opened and read aloud. Any bid received after the designated closing time will be returned unopened.
All bids shall be submitted in sealed envelopes addressed to the City Clerk of Roeland Park, Kansas, and marked “COMMUNITY CENTER PHASE I IMPROVEMENTS.” Plans and specifications are on file at the office of the City Clerk and the City’s Consultant, SFS Architecture Inc., 2100 Central St., Kansas City, Missouri 64108, (816) 474-1397.
Copies of plans, specifications, bid documents and other Contract Documents can be seen or purchased on-line at www.drexeltech.com in their eDistribution plan room, additional assistance is available at . Information regarding this project can be found under the “Public Jobs” link on the website. Prospective bidders desiring the Contract Documents for use in preparing bids shall obtain a set of such documents from Drexel Technologies, 10840 West 86th Street, Lenexa, KS 66214, telephone number is 913-371-4430. Any questions regarding the project, plans, specification, or bid documents should be directed to SFS Architecture Inc., (816) 474-1397.
CONTRACTORS SHOULD READ AND BE FULLY FAMILIAR WITH ALL CONTRACT DOCUMENTS BEFORE SUBMITTING A BID. IN SUBMITTING A BID, THE BIDDER WARRANTS THAT THEY HAVE READ THE CONTRACT DOCUMENTS AND ARE FULLY FAMILIAR THEREWITH AND THAT THEY HAVE VISITED THE SITE OF THE WORK TO FULLY INFORM THEMSELVES AS TO ALL EXISTING CONDITIONS AND LIMITATIONS AND SHALL INCLUDE IN THEIR BID A SUM TO COVER THE COST OF ALL ITEMS OF THE WORK.
Should a bidder find “defects” as defined in paragraph GC-2 of the General Conditions, they shall follow the procedures outlined in paragraph GC-3 to bring the same to the attention of City. Changes necessitated thereby shall be in the form of addenda issued by the City’s Consultant.
All bidders shall verify that they have considered all written addenda. Neither the City nor the City’s Consultant shall be responsible for oral instructions.
Any written addenda issued during the time of bidding shall be covered and included in the bid. There will be no clarifications or exceptions allowed on bid. Bids are for a total package, total contract price.
Bids shall be made upon the form provided, in ink or typewritten. Numbers shall be stated both in writing and in figures; the signature shall be long hand; and the complete form shall be without alteration or erasure. On alternate items for which a bid is not submitted, a written indication of “no bid” on the bid is required.
No oral, telegraphic, facsimile or telephonic bids or alterations will be considered.
The following items must be included in the sealed envelope with the bid:
- 5% Bid Security—Bid Bond, Cashier’s Check or Certified Check (See Below)
Each bidder shall file with their bid, a cashier’s check or a certified check drawn on any acceptable bank, made payable to the City of Roeland Park, Kansas, in the amount of not less than five percent (5%) of the total bid, which shall be retained by the City of Roeland Park until a Contract for the project has been executed. Bid bonds will be returned to the unsuccessful bidders, with the exception of the second qualifying bidder, at such time as their bids are rejected. The bid deposit of the successful bidder and the second qualifying bidder will be returned when satisfactory bonds in the amount equal to the 100% of the Contract amount, required insurance certificates and other required documents shall have been furnished and the Contract Documents have been executed.
In the event the successful bidder is unable to execute the Contract, for whatever reason, the City may exercise its legal prerogatives, including, but not limited to, enforcement of its rights as to the bid security.
Non-resident Corporations that are not already registered with the Kansas Secretary of State, and all non-resident individuals and partnerships are required by law to register with the Director of Revenue, State Office Building, Topeka, Kansas, and pay a fee of Ten Dollars ($10.00) for each and every contract as precedent to commencing work on the Contract. For contracts in excess of Ten Thousand Dollars ($10,000) the Non-resident Corporations shall file with the Director of Revenue an acceptable bond in the amount of ten percent (10%) of the Contract.
CITY OF ROELAND PARK, KANSAS
KELLEY NIELSEN, CITY CLERK
Pre-Bid Meeting information (non-mandatory):
Roeland Park Community Center
4850 Rosewood Drive
Roeland Park, KS 66205
Date: September 21. 2022 Time: 10:00 a.m.
Publish: Legal Record September 13, 2022